Job Description:
We are currently seeking a highly organized and proactive Personal Assistant (PA) to support executive management. The ideal candidate will have strong administrative skills, attention to detail, and Japanese language proficiency to assist with both internal and international communications.
1.Arrange appointments, prepare meeting schedules, take meeting minutes, and prepare summary reports.
2.Verify the accuracy and completeness of internal documents, letters, and reports before submitting to executives for signature.
3.Prepare and manage various administrative documents as assigned.
4.Handle internal and external correspondence, including embassies; prepare official invitation letters for visa applications (e.g., Non-B Visa).
5.Coordinate travel arrangements, including flight and hotel bookings, and other logistical support for business trips.
6.Welcome and assist guests and visitors of the executive team.
7.Support executive tasks and follow up on assignments by coordinating with departments to ensure efficient task completion.
8.Perform other duties as assigned by the management.